Members, roles & ownership

A workspace can be shared. Invite the people working on that client — colleagues, or the client’s own staff — and they see that workspace’s tasks, notes, calendar and comments. They see nothing of your other clients. That separation is the whole point of TinyHub, and inviting someone doesn’t weaken it.

Inviting someone

Open a workspace → Members → enter an email address, pick a role, and send. They get a link; accepting it puts them in that one workspace.

Note

Your Personal workspace can’t be shared. It’s the one that’s yours alone, so invitations to it are refused. If you want to work with someone, create a client workspace for the work.

The three roles

Role	Can do
Member	Everything the day-to-day work needs: create and edit tasks, notes, events and time entries; comment; complete things.
Admin	All of the above, plus invite people, and change or remove members.
Owner	All of the above, plus change or remove admins, delete the workspace, and transfer ownership. One per workspace.

Two rules are worth knowing because they shape what you’ll see:

• An admin can manage members, but only the owner can touch an admin. So handing someone Admin is not handing them the power to remove their peers-in-charge.
• Nobody can edit the owner’s row. Ownership moves only through a deliberate transfer, below.

Buttons you can’t use don’t appear — if you don’t see a control on the Members page, the rule above is why.

Deleting things other people made

Editing is open: keeping shared structure correct is the job, so any member can rename a project or fix a task. Deleting is narrower — a project, note or comment can be removed by the person who created it, or by the workspace’s owner or admin.

Deletions are recorded. The row itself is kept with a note of who ended it and when, which is what makes the activity feed possible.

The activity feed

The Members page shows recent activity in the workspace — who joined, who was invited, role changes, and what was deleted. It’s visible to owners and admins only. A member sees the member list without the feed.

Who can see time and money

Tracked time is private by default. On the workspace Time page and on a project, you see your own hours; the workspace owner can additionally switch to the whole team’s.

This is deliberate, and it’s narrower than “owner or admin” on purpose: a client’s own staff often sit in the workspace as admins, and their hours — and yours — aren’t theirs to read. Your hourly rate is private to you in every case; see Time tracking.

Transferring ownership

A workspace has exactly one owner. If the work changes hands — you hand a client to a colleague, or you’re winding down your involvement — the owner can transfer it from Members.

Caution

This is the one action here that nobody can undo alone. Transferring makes you an admin and the other person the owner, and only the new owner can transfer it back. TinyHub asks you to type a confirmation before it will go through, for exactly that reason.

Ownership can’t be transferred out of a Personal workspace — there’s no one else in it.

Removing someone

An owner or admin can remove a member from the Members page. What they created stays: their tasks, notes and comments belong to the workspace, not to their account.

Calendar feeds are issued per person, so removing someone ends their own feed and leaves everyone else’s subscriptions working. If the workspace still has an older shared feed link from before per-person feeds, TinyHub notes in the activity feed that it’s now worth replacing — see Calendar.

Deleting a workspace

Only the owner can delete a workspace, and never a Personal one. It’s in Settings, and it asks you to type the workspace’s name first — this takes the client’s tasks, notes, calendar and time with it.

What’s next

• Comments → — the conversation that lives on a task or a note.
• Notifications → — what TinyHub tells you, and how to turn it down.