A weekly review
A system you don’t trust is one you check twice. Twenty minutes once a week is what keeps TinyHub worth trusting — and it’s the cheapest hour in your month, because it’s where invoices come from.
Friday afternoon or Monday morning both work. Pick one and keep it.
1. Empty the inboxes
Section titled “1. Empty the inboxes”Start with your Personal inbox, then each client’s. Everything you captured in a hurry gets one decision: a project, a date, or gone.
Anything that turned out to belong to a client moves there now — see Personal vs client work.
2. Scan each client
Section titled “2. Scan each client”Open each workspace’s Today and All. You’re looking for two things:
- Stale tasks — anything overdue that you’re not actually going to do this week. Reschedule it honestly or drop it. An overdue list you’ve learned to ignore is worse than an empty one.
- Blocked work — filter All by status Blocked. Every one of those is waiting on somebody, and a week is long enough that they’ve probably forgotten. This is where the week’s follow-up emails come from.
3. Reconcile the hours
Section titled “3. Reconcile the hours”On My Time, look at the week’s tracked time per client.
- Do the totals look like the week you actually had? Gaps are usually forgotten work, not free time.
- Anything planned but never done should be logged or dropped, not left as a plan that quietly becomes fiction.
- Check the unbilled estimate per workspace — that’s what’s waiting to be invoiced.
Then produce any timesheets and mark those rows billed, so next month starts clean.
4. Look at next week
Section titled “4. Look at next week”Skim Upcoming across your clients and check the project deadlines. You’re not planning in detail — you’re making sure nothing lands on Monday as a surprise, and that any deadline with a lot of open work still looks plausible.
5. One deliberate look at the dormant clients
Section titled “5. One deliberate look at the dormant clients”The client you touch twice a year won’t appear anywhere by accident. Once a week, look. It takes ten seconds, and it’s the failure mode that costs a relationship rather than an afternoon.