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Billable & billed

Two words that sound alike but mean different things:

  • Billable — this time may be charged to the client.
  • Billed — this time has already been put on an invoice.

Keeping them separate is what lets you answer the only question that matters at the end of a month: what have I done that I haven’t invoiced yet? Time that’s billable but not billed is money waiting; time that’s billed is money already asked for.

The breakdown bar on a Time page splits the period into billed · unbilled · non-billable · planned, so that answer is one glance rather than a spreadsheet.

Marking time billed

Section titled “Marking time billed”

The usual moment is when you produce a timesheet — you can mark the included rows billed as you print, so the same hours don’t turn up on next month’s invoice.

You can also flip an individual entry by hand from the ledger.

Non-billable time

Section titled “Non-billable time”

Not everything is chargeable — internal admin, a fix you decided to absorb, a goodwill call. Mark an entry non-billable and it still counts as work you did (it’s in your hours, and in the breakdown bar) without ever reaching an invoice. Honest capacity, honest invoice.

The prompt when you complete a task

Section titled “The prompt when you complete a task”

When you complete a task, TinyHub sometimes offers to reconcile its time. What it offers depends on what it finds:

What it finds What it offers
A timer still running on that task Stop it, and keep the time
Planned time but nothing tracked Log the planned block as actually worked — pre-filled with that block’s length and project
No time at all, in a client workspace Capture time you forgot, starting from a 30-minute suggestion
Time already tracked Nothing — it stays out of your way

The prompt is a small toast, and it dismisses itself after a moment if you ignore it — skipping is the default, not a decision you have to make. It pauses that countdown while you’re hovering or typing in it, so working out “was that 30 or 45 minutes?” doesn’t make it vanish mid-thought.

In your Personal workspace it stays quiet when there’s no time on a task: personal to-dos aren’t billable work, and nagging about them would train you to dismiss the thing everywhere.

What’s next

Section titled “What’s next”