Running several clients calmly
The hard part of freelance and agency work isn’t any single client. It’s the switching — the tax you pay every time you reload one client’s world into your head, and the low hum of wondering whether something is on fire somewhere you’re not looking.
These are the habits TinyHub is shaped around.
Start on My Day, not in a client
Section titled “Start on My Day, not in a client”My Day is the only screen that spans every client. Open it first and you get the whole landscape — what’s overdue anywhere, what’s due today, what you planned — before you commit your attention to one client.
Going straight into a workspace is how you spend the morning on whoever you happened to open.
Let colour do the remembering
Section titled “Let colour do the remembering”Give each workspace a distinct accent colour in its Settings. The tint runs through that client’s screens, so whose work am I looking at is answered before you’ve read a word — which matters most in the moment you’re most likely to get it wrong, three switches into an afternoon.
Capture fast, sort once
Section titled “Capture fast, sort once”Chasing the right project for every stray thought is how capture dies. Instead: drop things into the
nearest inbox all day — the quick-add on My Day takes plain language like
call Anna friday !! — and sort in one pass, at a time you’ve chosen.
See Quick add for what it understands.
Keep one timer honest
Section titled “Keep one timer honest”One timer, running on the thing you’re actually doing. When you complete a task, TinyHub offers to reconcile any time you planned or forgot — see Billable & billed. Hours you can trust at the end of the month are made of small honest moments, not a Friday reconstruction.
Let the product hold the deadlines
Section titled “Let the product hold the deadlines”You don’t have to carry dates in your head. The morning digest summarises the day across every client, and overdue tasks nudge on their own. Turn on only those two and the rest stays quiet — see Notifications.
Give a project a deadline and its page tells you the truth against the work — “Due in 9 days — 6 tasks still open” — instead of leaving you to do that arithmetic per client.
Keep the dormant ones dormant
Section titled “Keep the dormant ones dormant”A client you touch twice a year doesn’t need a calendar, a project structure or a routine. Leave their workspace almost empty; it costs nothing to exist and it means the two hours you do spend land somewhere sensible.